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Events provisional enquiry form

Please complete all sections. If sections are not applicable please put N/A.

Event details

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This form provides the Council with an overview of your event and does not constitute a complete application on its own; supporting information must also be provided. Please note that this is not a booking form and your submission does not automatically confirm that your event has been agreed.

CHARGES

Please note that there is a fee of £50 for the provision of a licence to use land belonging to Derbyshire Dales District Council.

Dependent on the type of event that is taking place there may be fees and charges associated. This may include the hire of land, hire of market stalls and extended opening hours of Council buildings such as public conveniences or additional emptying of bins.

PROMOTION

The District Council’s involvement should be included on any banners/posters/flyers/social media outlets etc. used to promote the event. The District Council logo can be obtained by contacting events@derbyshiredales.gov.uk.

DERBYSHIRE EVENTS SAFETY ADVISORY GROUP

All events, including those in aid of charity, must comply with recognised safety standards. An event organiser is responsible under the law for the safety of everyone at the event, including the public, employees and volunteers. The most relevant safety law is likely to be the Health and Safety at Work etc. Act 1974 and its accompanying regulations.

If you are planning to organise an outdoor event the Derbyshire Events Safety Advisory Group (DESAG) would like to know about it.

You can submit basic details of your event to the DESAG by completing the event notification form at www.derbyshireprepared.org.uk/events/event_notification_form. This information may be shared with the emergency services and local authority officers. The DESAG will contact you if further information is required.

RISK ASSESSMENTS & FIRE SAFETY RISK ASSESSMENT

You are responsible for complying with all relevant health and safety legislation for your event. Please provide a copy of all Risk Assessments. A separate Fire Risk Assessment should also be completed (see Regulatory Reform (Fire Safety) Order 2005). You should hold copies of all risk assessments on site during the event should an Authorised Officer request to see them. Please see www.derbyshireprepared.org.uk/events for templates.

PUBLIC LIABILITY INSURANCE

You will need to be covered by your own Public Liability Insurance for the event. This should provide the minimum limit of indemnity of £10,000,000.

Prior to the event you will need to supply a copy of your insurance document which covers the period of the event.

LICENCES

Depending on the precise nature and details of the event you may need a Temporary Event Notice or Premises Licence. Please contact the licensing section for clarification. To briefly summarise:

  • The supply of alcohol will always require a licence and the correct permissions.
  • The provision of late night refreshment after 11pm will always require a licence.
  • The provision of Regulated Entertainment may or may not require licence dependent on the circumstances of the event.

Please contact the Licensing Team at Derbyshire Dales District Council on 01629 761313 or licensing@derbyshiredales.gov.uk as soon as possible. A delay in contacting the Licensing section may result in the activities not taking place and or prosecution for an offence(s) of carrying out unlicensed activities. At least 2 months’ notice is required for a Premises Licence and at least 12 days’ notice for a TEN.

PROHIBITED ACTIVITIES

It is not allowed to display, sell or store the following commodities prohibited by the Council, including – but not exclusively limited to – the following:

  • Counterfeit or fake goods
  • Any form of ‘legal highs’
  • Any drugs or anything related to drugs whether pharmaceutical or otherwise
  • Swords and knives (including any that are replica and/or ornamental, but excluding kitchen knives)
  • Firearms and ammunition (including any that are replica and/or ornamental).
  • Explosive materials (including fireworks).
  • Off-road vehicles.
  • Anything of a pornographic, offensive or of a morally questionable nature.
  • Any clothing that represents or promotes gangs, violence, drugs, firearms and ammunition.

Please contact Nicola Goodwin on 01629 761390 if you have any queries or would like more information.

Nicola Goodwin

Community Events Officer

Derbyshire Dales District Council

Town Hall

Matlock

Derbyshire

DE4 3NN

01629 761390

events@derbyshiredales.gov.uk Planning an event
All personal information provided to Derbyshire Dales District Council will be held and treated in confidence in accordance with the Data Protection Act 1998. It will only be used for the purpose for which it was given.